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Volunteering

Please look over these opportunities to help our school out throughout the year. We encourage you to sign up for the volunteer opportunities through the sign up genius link listed below each activity prior to Book day. A printed version of the sign up forms with the remaining slots will also be available during Book day and Back to School Night.

No matter what your schedule/availability/talents, there are ways you can help our school.

Thank you for your time and contributions!

 All volunteers who will be working with or near children in the school must meet the requirements of the Diocesan Safe Enrironment Program.  Information on these requirements is available from the Service - Adult Volunteers page of the Faith section.

Year-Round Opportunities

 
Classroom Representative
Enricment Representative
School Lunch Program
Front Desk
Yearbook

Event-Specific Opportunities

 
Fall Clean-up
Opening Mass
Book Day
Back to School Night
School Picture Day
School Picture Day Make-up Session
Fall Fest Committee
Fall Open Houses
Grandparents Day
Fall Sports Banquet
Lessons and Carols
Santa Shop
Catholic Schools Week Open House
Alumni Social
Book Fair
Spring Clean-up
Spring Gala
Teacher Appreciation Dinners
Field Day
8th Grade Graduation Committee

Classroom Representative (1 per grade)

  • Attend ALL monthly PTO meetings (held the 3rd Thursday of each month)
  • Send out PTO meeting notes and classroom information to other parents
  • Coordinate class teacher gifts for Christmas and end of year
  • Connect with classroom teacher regularly for communicating and coordinating to support Work classroom-specific events
  • Act as a resource for parents new to the school or class
  • Encourage participation in fundraising, outside of school events, etc.
  • Assist with filling volunteer slots for Feed the Homeless day (one day per month, per class) and Lunch Service (one month per year, per class)
  • Lead class specific GalaOpportunities and links to sign-up sheets will be put here through the year.  Please check back.

Enricment Representative (1 per grade)

Volunteers

  • Attend ALL monthly PTO meetings (held the 3rd Thursday of each month)
  • Lead class specific Gala activities, including organizing the class art project for Gala
  • Identify class volunteers to help create art project with class and art teacher
  • Facilitate procuring a minimum of 10 auction items from their class (donations from parents, family members, etc.)
  • Encourage participation in fundraising, outside of school events, etc.
  • Coordinate directly with Pat Maehr to keep parents updated on Comet Campaign

School Lunch Program

Lunch Server - Lunchroom volunteers serve delicious catered meals to the students and teachers. (Recommend TWO volunteers) This will be done by grade per month (see below). 11:00-1:00 on Tuesday and Friday during the month

  • Open kitchen, make certain lunches have been delivered w/correct order.
  • Place cleaning supplies out for students.
  • Set-up serving line with napkins, utensils if needed. Drinks and cold food items stocked on ice / Hot foods placed in warmer
  • Help students who have no lunch
  • Put away items once lunch periods over
  • Make certain students are cleaning tables and dining area; wash any utensils used
  • Wipe down kitchen counters and sink.
  • Close kitchen.
Grade Assignments by Month

Front Desk

Register with Pam Autry

  • Greet visitors and parents
  • Answer phones

Yearbook

Parent led committee of parents and middle school students to organize, plan, and, create the Yearbook for the 2017-18 school year.
  • Collect photos and content throughout the year. Proofread and determine graphic placement.
  • Layout and submit images to yearbook company.
  • Collect/coordinate orders and distribute yearbooks at the end of the school year.
  • Take pictures at school events.

Fall Clean-up

August 18, 2018, 9am - noon
Come help us get the school ready before the first
day of school! Bring your work clothes, gloves and tools to help clean up the school grounds.
 
  • Coordinate all volunteers
  • Spruce up the school grounds

Opening Mass

August 19, 2018, 11am
We are in need of a few volunteers to set up coffee and refreshments in the Saint Benedict Courtyard.
 
  • Coordinate all volunteers
  • Set-up
  • Clean-up
  • Provide food/beverage
 

Book Day

August 20, 2018, 8 am to noon
 
It's time to get ready to come back to school. Why not knock out some of your volunteer hours early this year by volunteering to help out at book day?
  • Greet
  • Assist with uniform swap
  • Set-up
  • Clean-up

 

Back to School Night

September 11, 2018, 6 pm
 
We are in need of your help for everything from food donations, to set up/clean up, to servers.
  • Organize
  • Coordinate Voluntters
  • Coordinate Food/Beverage Donations
  • Set-up
  • Serve
  • Clean-up
  • Provide food/beverage

Oktoberfest

 
Although a parish event, Oktoberfest supports scholarships at the school and parents are highly encouraged to volunteer for at least one 4 hour shift.  Volunteering at Oktoberfest counts toward the School Support requirement.

School Picture Day

September 25, 2018, 8:30 - noon
  • Coordinate Volunteers
  • Help teacher shuttle studens to and from classrooms
  • Straighten/tidy children before photosStraighten/tidy children up before photos
  • Check to make sure families place orders within photographer’s deadlines
  • Help distribute photos when delivered by the photographer

School Picture Day Makeup

October 23, 2018, 8 - 11 am
  • Organize
  • Coordinate Volunteers
  • Escort students
  • Straighten/tidy children before photosStraighten/tidy children up before photos
  • Check to make sure families place orders within photographer’s deadlines
  • Help distribute photos when delivered by the photographer

Fall Fest

October 27, 2018, 5 - 8 pm
Parent led committee of parents and middle school students to organize, plan, and execute Fall Fest activities.
  • Plan
  • Coordinate Volunteers
  • Coordinate registration with Finance Office
  • Publicize
  • Ensure purchase of food/beverage/decorations
  • Provide event critique
Coordinators (several catagories)
  • Activities
  • Beer
  • Food
  • Trick or Trunk
  • Assemble food
  • Set-up
  • Serve food
  • Serve beer
  • Clean-up

Fall Open Houses

TBD, 7pm
Chair
  • Plan
  • Coordinate Volunteers
  • Coordinate with Director of Admissions
  • Coordinate check-in
  • Publicize
  • Ensure purchase of food/beverage
  • Provide event critique
Volunteers
  • Set-up
  • Greet prospective families and provide tour of school
  • Clean-up
  • Provide food/beverage
TBD, 9-11:30 am
Chair
  • Plan
  • Coordinate Volunteers
  • Coordinate with Director of Admissions
  • Coordinate check-in
  • Publicize
  • Ensure purchase of food/beverage
  • Provide event critique
Volunteers
  • Set-up
  • Greet prospective families and provide tour of school
  • Clean-up
  • Provide food/beverage

Grandparents Day

November 16, 2018
Our annual celebration of Grandparents is on Friday, November 16th this year. Parent volunteers are needed to make this wonderful event memorable for our students and their grandparents!
  • Organize Volunteers
  • Coordinate with the Director of Development
  • Publicize
  • Collect names/addresses and send invitations to students’ grandparents
  • Collecting RSVPs
  • Coordinate Volunteers
  • Event critique
  • Set-up
  • Greet and assist guests
  • Take Pictures
  • Video students' Veteran's Day tribute
  • Clean-up
  • Provide food/beverage

Lessons and Carols

December 11, 2018
  • Organize Event
  • Coordinate Volunteers
  • Set-up
  • Clean-up
  • Provide food/beverage

Santa Shop

December 18, 2018 9 - 2.
We are in need of helpers to supervise the 8th graders in their management of the shop. If you are able to volunteer your time please indicate your time in the slots below.
Chair

  • Coordinate with Michelle Cisik
  • Coordinate volunteers

Volunteers

  • Support 8th Graders
  • Help Wrap Gifts
  • Assist shoppers

Catholic Schools Week Open House

January 27, 2019, 12:30 pm
Kick off Catholic Schools week and show off our awesome school to prospective families.
  • Coordinate with Director of Admissions
  • Coordinate volunteers
  • Critique event
  • Set-up
  • Greet prospective families
  • Provide Tours
  • Clean-up
  • Provide food/beverage

Volunteer - All volunteers are welcome to stay and enjoy the event.

  • Set-up
  • Registration
  • Clean up
  • Photographer

Book Fair

TBD
Chair
  • Organize Event
  • Coordinate Volunteers
Volunteers
  • Set-up
  • Work with teachers to bring kids through book fair
  • Clean-up

Spring Clean-up

April 13, 2019 
Come help us get the school cleaned up after the long winter! Bring your work clothes, gloves and tools to help clean up the school grounds.
  • Organize
  • Coordinate Volunteers
  • Spruce up the school grounds

Spring Gala

TBD
Chair
  • Coordinate Committee Chairs
  • Coordinate with Finance Office
  • Organize Event
Committees
  • Auction - Coordinate prize donations, organize prizes at event, send thank you notes after event.
  • Sponsorships -Secure event sponsorships by reaching out to past sponsors and cultivating new sponsors within
    the school and church communities, as well as the Richmond metro area
  • Logistics and Ticket Sales - work with vendors (food/beverage, entertainment, rentals), track ticket sales, sell/distribute tickets at masses
Event Volunteers
  • Set-up
  • Clean-up
Work for this event begins in October

Teacher Appreciation Dinners

May 2, 2019
To honor our teachers, we give them a night off from cooking and send them home with a complete dinner for their families! This event is all about donations, and we provide recipes for the entrees so it is easy to participate.
  • Organize Event
  • Coordinate Volunteers
  • Critique Event
  • Provide food
  • Box food
  • Distribute Food

Field Day

June 4, 2019, 8:30 - noon
Come have some fun with the students by lending a hand with the game stations.
  • Coordinate with PE Teacher
  • Organize Event
  • Coordinate Volunteers
  • Set-up
  • Oversee games and activites
  • Clean-up

Graduation Reception

June 4, 2019
Chair and Co-chair
  • Organize event
  • Obtain gifts for graduates
  • Coordinate Volunteers
Volunteers
  • Set-up
  • Serve
  • Provide food/beverage
  • Clean-up
This is typically the responsibility of the 6th and 7th grade parents, but everyone is welcome to help as well!
To help with this event contact the 6th or 7th grade Class Representatives.
2 Hour Delay