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Volunteering

Please look over these opportunities to help our school out throughout the year. We encourage you to sign up for the volunteer opportunities through the sign up genius link listed below each activity prior to Book day. A printed version of the sign up forms with the remaining slots will also be available during Book day and Back to School Night.

No matter what your schedule/availability/talents, there are ways you can help our school.

Thank you for your time and contributions!

 All volunteers who will be working with or near children in the school must meet the requirements of the Diocesan Safe Enrironment Program.  Information on these requirements is available from the Service - Adult Volunteers page of the Faith section.

Classroom Representative (2 per grade)

  • Attend ALL monthly PTO meetings (held the 3rd Thursday of each month)
  • Send out PTO meeting notes and classroom information to other parents
  • Coordinate class teacher gifts for Christmas and end of year
  • Connect with classroom teacher regularly for communicating and coordinating to support Work classroom-specific events
  • Act as a resource for parents new to the school or class
  • Encourage participation in fundraising, outside of school events, etc.
  • Assist with filling volunteer slots for Feed the Homeless day (one day per month, per class) and Lunch Service (one month per year, per class)
  • Lead class specific GalaOpportunities and links to sign-up sheets will be put here through the year.  Please check back.

School Lunch Program

  • Place weekly menu orders with chosen restaurants/vendors
  • Turn in school lunch credit card receipts (credit card issued by school)
  • Keep inventory of lunch items needed, such as, beverages, bread, utensils, plates, etc. (An inventory list will be provided)
  • Confirm daily coverage of Lunch Servers
Lunch Server - Lunchroom volunteers serve delicious catered meals to the
students and teachers. (Recommend TWO volunteers) This will be done by grade per
month (see below). 11:00-1:00 on Tuesday and Friday during the month
  • Open kitchen, make certain lunches have been delivered w/correct order.
  • Place cleaning supplies out for students.
  • Set-up serving line with napkins, utensils if needed. Drinks and cold food items stocked on ice / Hot foods placed in warmer
  • Help students who have no lunch
  • Put away items once lunch periods over
  • Make certain students are cleaning tables and dining area; wash any utensils used
  • Wipe down kitchen counters and sink.
  • Close kitchen.
Grade Assignments by Month

Front Desk

Register with Pam Autry

  • Greet visitors and parents
  • Answer phones

Yearbook

Parent led committee of parents and middle school students to organize, plan, and, create the Yearbook for the 2017-18 school year.
  • Collect photos and content throughout the year. Proofread and determine graphic placement.
  • Layout and submit images to yearbook company.
  • Collect/coordinate orders and distribute yearbooks at the end of the school year.
  • Take pictures at school events.

School Picture Day Makeup

October 24, 2017, 8am-11am
  • Organize
  • Coordinate Volunteers
  • Escort students
  • Straighten/tidy children before photosStraighten/tidy children up before photos
  • Check to make sure families place orders within photographer’s deadlines
  • Help distribute photos when delivered by the photographer

Fall Open Houses

November 7, 2017, 7pm
  • Plan
  • Coordinate Volunteers
  • Coordinate with Director of Admissions
  • Coordinate check-in
  • Publicize
  • Ensure purchase of food/beverage
  • Provide event critique
  • Set-up
  • Greet prospective families and provide tour of school
  • Clean-up
  • Provide food/beverage
November 15, 2017, 9-11:30 am
  • Plan
  • Coordinate Volunteers
  • Coordinate with Director of Admissions
  • Coordinate check-in
  • Publicize
  • Ensure purchase of food/beverage
  • Provide event critique
  • Set-up
  • Greet prospective families and provide tour of school
  • Clean-up
  • Provide food/beverage

Grandparents Day

November 17, 2017
Chair
  • Organize Volunteers
  • Coordinate with the Director of Development
  • Publicize
  • Collect names/addresses and send invitations to students’ grandparents
  • Collecting RSVPs
  • Coordinate Volunteers
  • Event critique
  • Set-up
  • Greet and assist guests
  • Take Pictures
  • Video students' Veteran's Day tribute
  • Clean-up
  • Provide food/beverage

Lessons and Carols

December 13, 2017
  • Organize Event
  • Coordinate Volunteers
  • Set-up
  • Clean-up
  • Provide food/beverage

Santa Shop

December 15, 2017
Chair

  • Coordinate with Michelle Cisik
  • Coordinate volunteers

Volunteers

  • Support 8th Graders
  • Help Wrap Gifts
  • Assist shoppers

Catholic Schools Week Open House

January 28, 2018, 12:30pm
  • Coordinate with Director of Admissions
  • Coordinate volunteers
  • Critique event
  • Set-up
  • Greet prospective families
  • Provide Tours
  • Clean-up
  • Provide food/beverage

Book Fair

March 22-24, 2018
  • Organize Event
  • Coordinate Volunteers
  • Set-up
  • Work with teachers to bring kids through book fair
  • Clean-up

Spring Clean-up

April 7, 2018
  • Organize
  • Coordinate Volunteers
  • Spruce up the school grounds

Spring Gala

April 14, 2018
  • Coordinate Committee Chairs
  • Coordinate with Finance Office
  • Organize Event
  • Auction - Coordinate prize donations, organize prizes at event, send thank you notes after event.
  • Sponsorships -Secure event sponsorships by reaching out to past sponsors and cultivating new sponsors within
    the school and church communities, as well as the Richmond metro area
  • Logistics and Ticket Sales - work with vendors (food/beverage, entertainment, rentals), track ticket sales, sell/distribute tickets at masses
  • Set-up
  • Clean-up
Work for this event begins in October

Teacher Appreciation Dinners

May 3, 2018
  • Organize Event
  • Coordinate Volunteers
  • Critique Event
  • Provide food
  • Box food
  • Distribute Food

Field Day

June 5, 8:30-noon
  • Coordinate with PE Teacher
  • Organize Event
  • Coordinate Volunteers
  • Set-up
  • Oversee games and activites
  • Clean-up

Graduation Reception

May 30, 2018
Chair and Co-chair
  • Organize event
  • Obtain gifts for graduates
  • Coordinate Volunteers
Volunteers
  • Set-up
  • Serve
  • Provide food/beverage
  • Clean-up
This is typically the responsibility of the 6th and 7th grade parents, but everyone is welcome to help as well!
To help with this event contact the 6th or 7th grade Class Representatives.
Admissions Open